ࡱ> { &bjbjBrBr :\  P  jjjjj~~~8JD~JL&(((((($jLjLjja!!!jj&!&!!FcvS~ =vyTw0 z  ~ j~4!LLE  0: Agenda Board of Regents Audit Committee Agenda Friday, December 7, 2012; *7:30 a.m. 10:00 a.m. Room 109 Butrovich Building University of Alaska Fairbanks Fairbanks, Alaska *Times for meetings are subject to modifications within the December 6-7, 2012 timeframe. Committee Members: Kenneth Fisher, Committee Chair Carl Marrs Michael Powers Patricia Jacobson, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Audit Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Executive Session IV. New Business External Auditor Report by KPMG Review of FY12 University of Alaska Foundation and Consolidated Endowment Fund Financial Statements V. Full Board Consent Agenda Approval of Recommendation Regarding Selection of External Auditors Acceptance of FY12 Audited University of Alaska Financial Statements Acceptance of FY12 Audited Education Trust of Alaska Financial Statements VI. Ongoing Issues Internal Audit Status Report External Audit Status Report Quality Assurance Remediation Update VII. Future Agenda Items VIII. Adjourn This motion is effective December 7, 2012." III. Executive Session MOTION "The Audit Committee of the Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which could affect the reputation or character of a person or persons related to the selection of an external audit firm. The session will include members of the Board of Regents, General Counsel Hostina, and such other university staff members as the Audit Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee of the Board of Regents will resume in this room at approximately ____ Alaska Time. This motion is effective December 7, 2012." (To be announced at the conclusion of executive session:) The Audit Committee of the Board of Regents concluded an executive session at _____ a.m. Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which could affect the reputation or character of a person or persons related to the selection of an external audit firm. The session included members of the Board of Regents, Internal Audit Director Pittman, General Counsel Hostina, and other university staff designated by the chair and lasted approximately _____ hour. IV. New Business A. External Auditor Report by KPMG Reference 22 Daniel Rozema, the engagement partner from KPMG, will discuss with the Audit Committee results and related matters regarding the FY12 annual financial statement, federal single audits, and answer any questions the committee may have. This is an information item; no action is necessary. B. Review of FY12 University of Alaska Foundation and Consolidated Endowment Fund Financial Statements References 23, 24 &25 Tammi Weaver, chief investment officer, will review with the Audit Committee, highlights from the audited financial statements of the University of Alaska Foundation and the Consolidated Endowment Fund and answer any questions members of the committee may have. This is an information item; no action is necessary. V. Full Board Consent Agenda A. Approval of Recommendation Regarding Selection of External Auditors The President recommends that: MOTION: The Audit Committee recommends that the Board of Regents select the audit firm(s) recommended by the audit proposal evaluation committee. This motion is effective December 7, 2012. BYLAWS CITATION Board of Regents' Bylaws BL07.F. states: "The committee shall recommend to the board the selection of the University's external auditors." RATIONALE AND RECOMMENDATION A request for proposals (RFP) for external audit services was issued on August 31, 2012. With the RFP, the University of Alaska solicited the services of qualified firms of certified public accountants to perform financial statement and other required audits for the University of Alaska, the University of Alaska Foundation, the University of Alaska and University of Alaska Foundation Consolidated Endowment Fund, KUAC-TV and FM Radio, and NCAA-Required Agreed-Upon Procedures for the UAA and UAF athletics departments. A 5-year contract is contemplated, subject to the annual review and recommendation of the proposal evaluation committee, the satisfactory negotiation of terms, the concurrence of the Board of Regents, and the annual availability of an appropriation. The period of performance is from February 1, 2013, or date of award, to January 31, 2018. The proposal evaluation committee will provide firm selection recommendations to the Audit Committee. Nichole Pittman, director of internal audit, will review the RFP proposal and recommendations with the Audit Committee. B. Acceptance of FY12 Audited University of Alaska Financial Statements References 26 & 27 The President recommends that: MOTION "The Audit Committee recommends that the Board of Regents accept the audited financial statements of the University of Alaska for the year ended June 30, 2012 as presented. This motion is effective December 7, 2012." Dr. Ashok Roy, vice president for finance & administration and chief financial officer will present an overview of the University of Alaska audited financial statements for the year ended June 30, 2012. The audit firm KPMG, LLP expressed an unqualified opinion on the financial statements. C. Acceptance of FY12 Audited Education Trust of Alaska Financial Statements References 28, 29 & 30 The President recommends that: MOTION "The Audit Committee recommends that the Board of Regents accept the audited financial statements of the Education Trust of Alaska for the year ended June 30, 2012 as presented. This motion is effective December 7, 2012." Jim Lynch, associate vice president for finance, will present an overview of the audited annual financial statements for the Education Trust of Alaska for the year ended June 30, 2012. The Trust administers Alaskas three college Savings Plans: the University of Alaska College Savings Plan, the T. Rowe Price College Savings Plan and the John Hancock Freedom 529 Plan. Mr. Lynch will answer any questions that members of the committee may have regarding the college savings plans and discuss some of the due diligence procedures conducted on behalf of the Board of Regents. Chet Godrick, partner for the PricewaterhouseCoopers audit engagement team, will call in for the meeting to answer any questions regarding the annual audit. VI. Ongoing Issues A. Internal Audit Status Report Reference 31 Nichole Pittman, director of internal audit, will review with the Audit Committee, the Internal Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary. B. External Audit Status Report References 32 & 33 Nichole Pittman, director of internal audit, will review with the Audit Committee, the External Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary. C. Quality Assurance Remediation Update Nichole Pittman, director of internal audit, will present to the Audit Committee an update on remediation related to the Quality Assurance Review report and answer any questions members of the committee may have. This is an information item; no action is necessary. VII. Future Agenda Items VIII. Adjourn     Agenda Audit Committee December 7, 2012 Fairbanks, Alaska Audit Committee Agenda: Page  PAGE 5 of  NUMPAGES 5 Audit Committee Agenda: Page  PAGE 1 of  NUMPAGES 1 (/7@AEFGJKLNVXYZ^`ah÷ufuZN?h?Z5h bCJOJQJaJh~CJOJQJaJh bCJOJQJaJh@O9hCJOJQJaJh:!&CJOJQJaJh@O9h bCJOJQJaJh@O9hI\CJOJQJaJhEICJOJQJaJh?Z5CJOJQJaJhOCJOJQJaJh CJOJQJaJh4hq-aJh4h~aJh4h~5CJOJQJaJh4h~CJOJQJaJ/a} ! 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